Suppliers & supplies
Record a supply (receive stock)
Post a vendor delivery so stock rises automatically and costs land on the right products.
Updated 2026-07-21
When a delivery arrives, record it under Supplies. Choose the supplier, branch, and lines (product, quantity, unit cost). When you post, Kiosk increases stock for those products automatically — no separate stock edit.
How to post a delivery
- Step 01Open Supplies (Purchasing).
- Step 02Choose New supply.
- Step 03Select the supplier (add them first if they are new).
- Step 04Confirm the receiving branch and delivery date.
- Step 05Add lines: product, quantity received, and unit cost from the invoice.
- Step 06Add a document reference (invoice / LPO number) if you have one.
- Step 07Post the supply. Stock increases for each line; the bill appears in your supplies list (often unpaid until you settle it).
After you post
- On-hand stock is already updated — do not add the same quantities again on the product screen.
- Use Pay on the supply (or Pay open) when you settle the vendor.
- Open AP aging to see unpaid balances across suppliers.
Frequently asked
- Why can’t I post without a supplier?
- Every receipt needs a vendor so cost and payables stay attributable. Add the supplier first, then post the supply.
- Should I change stock manually after recording?
- No. The supply already moved stock. Manual changes are for stock takes and rare corrections — not for normal deliveries.
Related articles
- Why you should record every supplyPosting a supply updates stock automatically — and locks in cost, payables, and a clean audit trail.
- Add a supplierSave vendor details once so every delivery, cost, and payable stays attached to the right person.
- Understand stock levelsHow on-hand quantity updates after sales, supplies, and transfers.
Still stuck setting up?
Email support with your business name and subdomain — we will help you get the till selling.